Background of Personal Information Protection Policy of SENQCIA MAXCO, Ltd.

SENQCIA MAXCO, Ltd. (hereinafter referred to as “SENQCIA MAXCO”) handles the customer’s information, such as names, workplace or home addresses, telephone numbers, fax numbers, e-mail addresses, etc.
We will respect the value of the information, and set a privacy policy and spread it among board members and employees. Moreover, we strive to protect personal information appropriately based on this policy.

Personal Information Protection Policy

(1) Establish rules for managing personal information protection and make continual improvements

SENQCIA MAXCO will make sure that executive staff and workers recognize the importance of personal information protection, and will establish rules for personal information management to appropriately use and protect personal information is put in execution. These rules will be maintained and improved continually.

(2) Collect, use and provide personal information and forbid the use of such information for purposes other than the original intent

While carefully considering the personal information is entrusted to us in our company activities, SENQCIA MAXCO will handle such information appropriately by establishing a management system for personal information protection for each type of business, and also by following our rules for collecting, using or providing personal information. In addition, SENQCIA MAXCO will not use such information for purposes other than the original intent and will implement appropriate measures for it.

(3) Implement safety measures and correct problems

To ensure the correctness and safety of personal information, in accordance with the rules for information security, SENQCIA MAXCO will implement various measures such as managing access to personal information, restricting the means for transporting personal information outside the company and preventing incorrect access from outside the company, and strive to prevent the leakage, loss or destruction of personal information. In addition, when any problems regarding safety measures are found, SENQCIA MAXCO will identify the cause to take corrective measures.

(4) Follow laws and norms

SENQCIA MAXCO will follow the Japanese laws, guidelines and other norms for the handling of personal information. Also, SENQCIA MAXCO will conform our rules with personal information management to such laws, guidelines and other norms.

(5) Respect a person’s rights regarding his or her personal information

When a person makes a request to disclose, correct or delete his or her own personal information, seeks to prevent the use or provision of such information, or gives any complaints or requires consultation, SENQCIA MAXCO will respond with sincerity, respecting the person’s rights related to that personal information.

Scope of Application

This document, “About Personal Information Protection”, establishes the handling of all personal information by SENQCIA MAXCO in the company activities.

Collection/Usage Purpose and Provision to Third Party

1. SENQCIA MAXCO will collect and use personal information only to achieve each purpose in our business activities. When SENQCIA MAXCO requires a person to provide his/her personal information, we will clearly state the purpose of the use beforehand to obtain the consent of the person.

2. SENQCIA MAXCO will not provide the personal information to a third party without first obtaining the consent of the person, except in the following cases:

a Case in which the consent of the person is obtained

b Case in which part of the business activities of the company is outsourced to an outside contractor and personal information is provided to the same to the required extent, thus allowing business activities to be smoothly implemented. In this case, SENQCIA MAXCO concludes a contract for dealing with personal information with the outside contractor and also adequately supervises the same.

c Case in which personal information is provided as a result of the takeover of business

d Cases in which the provision of personal information is based on laws

e Cases in which an entry handling personal information entrust the handling of personal information in whole or in part within the scope necessary for the achievement of the Purpose of Use

f Cases in which the provision of personal information is necessary for cooperating with a state institution, a local public body or an individual or entity entrusted by one in executing the operations prescribed by laws and in which obtaining the consent of the person might impede the execution of the operations concerned

Request to Disclose Personal Information or Raising Complaints

When a person wants to request to disclose, correct, add, delete, stop usage, stop provision to a third party, or notify the purpose of usage of his/her personal information (hereinafter referred to as “disclose and so on”) held by SENQCIA MAXCO, or wants to raise complaints, the person is requested to follow the predefined procedures to make such request.